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Ref.No: 4184	Date of Posting: 03-Feb-2016
Head of Administration
Confidential Company
Job Description

A leading Kuwaiti Holding Group is looking for Chief Administrative Officer / Head of Administration as per the following details: Reporting to the Managing Partner and CEO to ensure the smooth running of the Family Office Job details: • Represent the Managing Partner as a first point of contact for individuals both internal and external to the Company • Manages the Senior team on behalf of the Managing Partner including the Finance department, the Legal department and the Office Manager • Oversees the diary of the MP to ensure priorities are managed effectively, efficient use is made of time and that there are no overlapping of activities • Organise various board committees and facilitate and document proceedings and follow up • Brief the MP before any meetings and ensure appropriate information is available • Oversees travel requirements to ensure the MP has sufficient time and information • Ensure that visitors are received within protocols and that appropriate hospitality is provided • Manage and supervise the coordination organization of events within budget • Arrange meetings and distribute agendas • Take minutes for high level meetings and follow up actions • Ensure the office runs effectively and efficiently • Compile correspondence on behalf of the Managing Partner • Ensure queries, correspondence and travel itineraries are dealt with effectively and in an appropriate manner • Work closely with CFO in setting the budget for the office and then ensure the office spend is within budget • Manage the purchasing for the office including sourcing vendors, negotiating costs and tracking expenses • Research and collate information for projects • Prepare presentations • Organise various board committees and facilitate and document proceedings and follow up. Requirements: • Business management graduate • Must have experience of working with internal management of a company on the administrative side • Must have experience of working with a HNW individual • Organized and methodical • Flexible, able to work on multiple tasks at the same time • Excellent written and oral skills in Arabic and English • Able to produce accurate and well presented schedules, letters and reports • Excellent skills in Excel and Word • Very confidential and discreet attitude • Flexible approach to the working day • Presentable and professional at all times

Degree Specifications
Graduate - BA in Business Administration