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Preferred Candidate


Years of Experience:
4 - 5 yrs
Age Group:
25 - 30 yrs
Nationality:
Arab Nationals
Gender:
Female
IT Knowledge:
Applications-Office
Operating System-Windows
Language:
Arabic: Fluent
English: Fluent

Ref.No: 4285 Date of Posting: 27-Nov-2016
Admin Coordinator Bookmark and Share
Confidential Company
Job Description
A leading Kuwaiti Industrial Company is looking for Admin Coordinator as per the following details:

The position will administer the activities of the Vice-President`s Department in order to ensure the smooth workflow.

• Screening telephone calls, enquiries and requests and handling them when appropriate, meet and greet visitors at all levels of seniority; organize and maintain diaries and making appointments; screen and distribute with incoming email, faxes and post; Maintain manual and on-line filing system for the Office of the CFO &BD / Exe. Manager - Administration. Compose routine letters and replies based on instructions as per Dept. Head or Financial Controller and follow up; Assist the other offices with Arabic language correspondence.
• Typing the entire official Arabic letters to be sent to the Ministries, bans, and other private and public sectors. Issue the yearly authorization signatures of the HOD from Ministries, Banks and Private/Public sectors. Issue and renew the official licenses of the company from all the Governmental sectors. Prepare all the documents for the General assembly meeting. Making Bank Guarantees for local contracts (KOC, KNPC, MEW, PAI)
• Issue and renew the exception certificates for Raw material, instruments and packing material from Public Authority for Industry.
• Typing and preparing the annual reports of the company. Typing Arabic contracts for the company. Typing Arabic reports and articles about activity and production, and provide translation services to all other departments.
• order, and maintain office supplies
• Issue and renew the official licenses of the company from all the Governmental sectors
• Collect the Overtime forms from the Department employees, check and once approved by the Dept. Manager send to HR for processing in the pay roll.
• Cooperate with the local newspapers for company advertisements and press release. Also, negotiate for getting a good price in placing advertisements for recruitment.
• Cooperate with the local newspapers for company advertisements and press release. Also, negotiate for getting a good price in placing advertisements for recruitment.

Education & Skills:
- University or a Bachelors degree with minimum 4-5 years experience in the same field.
- Administrative and clerical procedures and systems such as word processing, managing files and records.
- MS office Application to an advanced level, able to work under pressure, strong sense of teamwork, ability to work effectively with internal and external contacts to all levels
Degree Specifications
Graduate - BA in English Literature
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